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Top 5 Accounting Software for Multiple Businesses 2025

Tips for Productivity Feb 18, 2025 • 4 min read

Words by - Emma Anderson

Managing finances for more than one business can quickly become a juggling act—one where the balls of transactions, invoices, and financial reporting are at risk of dropping. Whether you're running a group of small businesses or managing multiple entities, accounting software for multiple businesses can save you from chaos.

But how do you find the right software to handle the complexities of your operations? The good news: you don’t have to choose between efficiency and affordability. Let’s dive into the world of accounting software and explore which solutions are shaping the future of financial management for multiple businesses in 2025, and why it’s better to hire an accountant to use these tools.

What is an Accounting Software?

Accounting software is more than just a tool to balance books. It’s your digital assistant for organizing financial tasks—tracking income, expenses, accounts payable, and accounts receivable. It simplifies the complex processes involved in business finance, from reconciling bank records to generating financial reports. With automation built-in, it’s a lifeline for accountants, financial managers, and business owners who want to stay on top of their financials without getting bogged down in paperwork.

Types of Accounting Software: Which One Fits Your Needs?

Here’s a quick look at the different types of accounting software available:

Cloud-Based Accounting Software: Accessible from anywhere, anytime. It’s perfect for businesses with remote teams or those that need to access financials on the go.
Desktop-Based Accounting Software: This is the traditional route, where software is installed on a single computer. It can work well for small businesses with no need for remote access.
ERP (Enterprise Resource Planning) Software: More comprehensive than standard accounting software, ERP integrates accounting with inventory management, HR, and more. It’s suited for larger businesses managing complex operations.

Why You Need Accounting Software for Multiple Businesses

Managing multiple businesses means balancing different sets of financial data. Accounting software helps you:

Stay Organized: Store all financial data in one central system.
Save Time and Money: Automated tasks like invoice generation, expense tracking, and bank reconciliation save valuable time and reduce errors.
Ensure Compliance: Stay on top of ever-evolving tax laws and financial regulations.
Detect and Prevent Fraud: With improved internal controls, accounting software helps reduce fraud risks and improves financial security.

Top 5 Accounting Software for Multiple Businesses 2025

Key Features to Look For in Accounting Software

If you're managing multiple businesses, these features are game-changers:

Bank Feed: Automatically sync transactions from bank and credit card accounts. No more manual uploads!
Dashboard: Get an at-a-glance view of financial activity, including cash flow, profit, and loss.
Recurring Invoices: Automate billing for clients on a regular schedule, and never forget a due date again!
Automatic Payment Reminders: Don’t let overdue invoices hurt your cash flow. Automated reminders make sure customers pay on time.
Bank Reconciliation: Match transactions from your bank account with invoices automatically. Ensures your financial records are accurate.
Financial Reporting: Generate detailed reports like balance sheets, income statements, and cash flow reports to help make informed decisions.
Multiple Business Support: The key feature for anyone managing more than one business. Some software allows you to manage all your businesses from a single account, making multi-business operations easier than ever.
Mobile Apps: Access your financial data anytime, anywhere. Mobile apps are perfect for business owners on the go!

How to Choose the Right Accounting Software for Multiple Businesses

Identify Your Needs:

What industries do your businesses belong to?

Do you need invoicing, payroll management, or inventory tracking?

The more features you require, the more powerful (and expensive) the solution needs to be.

Compare Software Options:

Research and compare different solutions. Some will be better suited for small businesses, while others might be more robust for larger operations.

Test It:

Don’t settle on the first option. Request demos or free trials to get a feel for how each software works. Does it meet your needs? Is it user-friendly?

Review Testimonials:

Check third-party reviews like Trustpilot to see what other businesses are saying. You want real feedback, not just marketing promises!

Our Top 5 Picks for 2025

We’ve done the heavy lifting for you! Here are five top accounting software options for multiple businesses that stand out this year:

QuickBooks Online: A powerful, cloud-based solution ideal for small to medium-sized businesses. It allows you to manage multiple businesses within a single account.
Oracle NetSuite: Perfect for larger enterprises, NetSuite integrates accounting with inventory and customer relationship management. A robust ERP system for those who need advanced features.
Xero: A cloud-based solution that combines ease of use with powerful accounting tools. Great for businesses of all sizes and allows you to manage multiple businesses with ease.
Sage 50: If you need deep financial reporting and business intelligence tools, Sage 50 is a fantastic choice. It’s ideal for businesses that need advanced data insights.
Melio: A free option tailored for small businesses that need help managing accounts payable and bill payments. If you're looking for simplicity, this is a great place to start.

Accounting Software for Small Businesses, Midsize Businesses, and Large Enterprises

The right software depends on your business size and needs.

Key Features to Look For in Accounting Software

Small Businesses

Look for user-friendly, affordable options like QuickBooks or Wave. Cloud-based software with core features will suffice.

Midsize Businesses

Consider software with advanced features like project management, inventory tracking, and integration options. Xero or Sage 50 could work well here.

Large Enterprises

If you need comprehensive tools for financial management, HR, and inventory, ERP systems like Oracle NetSuite or Sage 50 are your best bet.

Future Trends in Accounting Software

In 2025 and beyond, expect more cloud-based solutions, advanced AI integration, and machine learning features to automate even more processes. Businesses will rely on real-time data, enabling better forecasting, smarter decision-making, and increased automation across departments.

Why Hire an Accountant in Your Team and How Can Rubii Help

While accounting software is incredibly powerful, there’s something to be said about having an accountant on your team. Accountants not only handle the complexities of financial data but also provide valuable insights into your business’s financial health. With an accountant, you gain a strategic partner who can help you make informed decisions, avoid costly mistakes, and ensure compliance with tax laws.

But not every business has the resources for a full-time accountant. That’s where Rubii comes in. Rubii is a smart talent acquisition agency that also specializes in recruiting and coordinating accountants for various businesses.

Rubii’s services goes beyond the recruitment phase of the hiring, we also can help handle business and talent coordination, especially if the candidate is working part-time or as a freelancer; provide performance monitoring; handles all administrative and HR work for the talent; and navigating through the legal paperworks, such as contracts across multiple countries.

Working with Rubii would mean:

Cost Savings

Hiring an Accountant through Rubii provides a significant cost advantage. With virtual talent to help you with the tasks, you don’t have to worry about office expansion costs.

Access to Global Talent

Rubii gives companies access to a broader, global talent pool. Whether you're looking for an accountants with experience in different business types, or who has experience and knowledge of different country regulations, Rubii can connect you with the right professionals from around the world. You won’t be limited to local talent pools, increasing the chances of finding the right partner for you..

24/7 Productivity

Scalability - One of the key advantages of working with offshore talent through Rubii is the ability to quickly scale your team. Whether you need one SEO expert for a short-term project or a full team for a long-term strategy, Rubii makes it easy to scale your workforce. This flexibility ensures you’re never understaffed when you need additional support, and you can quickly adjust to changes in workload.

Faster Hiring Process

Increased Focus on Core Business - By outsourcing your accounting tasks to an offshore talent through Rubii, you can free up time and resources to focus on your core business operations and strategic goals. You no longer need to worry financial deadlines and regulations.

Conclusion

Choosing the right accounting software is essential for business owners managing multiple businesses. With the right tool, you can streamline your financial operations, reduce the risk of errors, and ensure compliance. Whether you’re a small business or a large enterprise, there's software tailored to your needs.

The next step? Review the options above, test them out, and see which one fits your workflow best. Your business's financial future deserves nothing less than the right tools to stay ahead!